Most IT organizations and other enterprises that develop and produce software, security appliances, networking appliances etc, provide their employees training on their products, on new releases and specific features. These organizations often hold classroom training, or instructor-led training sessions, where a fixed number of pre-provisioned environments in the datacenter can be used to train up to that number of students in each training session.
While providing these sessions cost reduction is without a doubt a focal point of discussion within the companies. This is when the majority of the organizations are bringing a change to their training system by replacing it with cloud-based training. With the assistance of cloud-based training labs, centralized storage for data can be formed so that information is available to users from any place. The reason behind the selection of cloud-based training is that it reduces the cost of buying expensive software and its installation.
So do cloud-based labs really help organizations to reduce their net cost? Or it is just a myth, let’s find out.
The Mighty Cloud-based Savior
With cloud-based labs, there is no need of on-site software installation, configuration, load testing and training, which saves significant costs in travel and other related expenses. Since cloud labs also replace paper-based work environments to a greater extent, therefore, they result in considerable monetary savings. Moreover, the shift to this online technology also standardises the learning and training procedures throughout the company.
As cloud-based labs enable the executives to deliver web-based content to their employees efficiently, it automatically trims off the trainer-based training program costs for the company.
These expenses include the fees of the instructor, travel costs of the trainer and the employees, the rental cost for the location where the training class is to be held, etc.
For a typical instructor-based training session, the managers have to spend a considerable amount of time documenting the learning sessions’ resources for each of the employees, which is based on their qualifications and position in the organization. This entire process consumes a lot of valuable hours of the manager, which can otherwise be invested in other productive tasks. Cloud labs also help in saving this time and make the work easier for the manager through their automatic system.
The maintenance and upgradation of cloud-based labs on the other hand, lies in the hands of software vendors, saving the company from these expenses.
Decrease in server related costs
Before the advent of cloud-based training labs, the Learning Management System used to centralize and compute information in the organization used to be server-based. In stark contrast to cloud technology, the expenses incurred by such a Learning Management System are high. Apart from the installation, the maintenance of the LMS compelled the companies to hire IT recruits.
Additionally, Costs related to IT infrastructure are usually very high. After purchasing software, organizations have to hire IT employees in order to run and maintain the system. Regular updates will also cost the organization a good amount. Furthermore, trainers will be necessary for this software. Cloud-based training labs are much more cost effective, as they are hosted on the provider’s servers.
The ROI Factor
The key factor while deciding to make the switch from orthodox training sessions to cloud-based environment remains the return on investment (ROI).
The core element within every Cloud-based lab is a centralized Learning Lab Management System. Its primary function is to reduce, or even completely eradicate, redundancy from the organization’s knowledge pool, and to centralize information across the company.
Cloud technology centralizes the learning management system. This centralization facilitates in getting rid of redundancies within an organization. Consequently, no matter how many remote sites are created for it, the activities and procedures are lessened. Therefore, cloud-based training requires minimal resources and helps save the expenditure and time of an organization.
Furthermore, the amount spent on training sessions is added by the use of paper based records. Managing the stock of files filled in the boxes is an intricate process. The cloud-based server enables organizations to have paper free training. Therefore, revising the cloud-based records is more feasible now without the additional fee of printing and publishing.
Cloud-based training labs ensure a better future for the organizations. Its cost- saving and flexibility ensures maximum production and revenue for your organization. There isn’t even a need to hire an instructor as any manager or leader can design the training, store it, and employees can then access them whenever they want. These labs can thus help an organization reduce costs in various ways, while simultaneously enhancing their training process and creating a team of professionals that is equipped to face all potential challenges that may arise in the future.